Data confidentiality policy

Regarding the website and its use : May 25, 2018

Introduction

Promosalons, a not-for-profit association under French law 1901 headquartered at 45 avenue George V 75008 Paris, has as its object the promotion worldwide, to visitors and exhibitors, of international trade events and trade shows held in France and in other countries. It does this via representative offices worldwide, called “Local offices”. These Local offices may be Promosalons subsidiaries or partners with whom we have concluded a representation contract.

In the context of these activities, Promosalons and its Local offices obtain personal information from organisers, visitors, exhibitors and other partners. This data confidentiality policy applies to those data.

Promosalons undertakes to make every effort to protect the confidentiality of your personal data and ensure its security. In the interests of transparency, you will find below the main principles which we apply in order to protect your personal information, in line with the legislation in force and in particular the General Data Protection Regulation which came into force on 25 May 2018.

1.Field of application
The present policy applies to all our means of communication and in particular to:

- our website accessible at the following address: www.promosalons.com and to the sites of
Promosalons Local offices which refer to our website;
- any communication issued by Promosalons and its Local offices where the said communication refers to them explicitly.

Although our central aim is to promote a harmonised policy in terms of data protection, we would draw your attention to the fact that some rules may be extended or adapted if necessary by complementary provisions specific to certain Local offices in the Promosalons network, for example in order to take into account specific local legal regulations. To obtain further details about these specific conditions, please see the websites of the Local offices listed under our heading “Global presence”

2.Nature of the data collected

Promosalons and its Local offices collect mainly:

- information relating to your identity: this information primarily includes your surname, first name, email address or your business telephone number and your status (candidate, visitor, exhibitor)

- information relating to your interest in the trade shows and events that Promosalons and its Local offices promote worldwide (when you exhibited or which event you visited). We also collect information about your company which does not fall within the category of personal information, such as its business sector.

3. How we collect data

Personal information concerning you may be obtained:

- by means of electronic communications sent to you: browser used, operating system used, links activated in the body of the message;

- via the contact form accessible on Promosalons sites.

4. Why we collect data

Your Data are processed by Promosalons and its Local offices mainly to send you information and updates about our trade shows; to produce statistics, in particular about the effectiveness of our marketing campaigns; to manage your enquiries, to contact you and to provide visitor guidance about the trade shows we are promoting.

5. Who receives your data

Your Data are handled by internal teams of Promosalons and its Local offices in strict compliance with certain obligations, particularly relating to security and confidentiality.

If your data are collected by Promosalons and its Local offices for the purposes of promoting an event or a trade show, under no circumstances will they be transferred to third parties, with the exception of the organiser of the event or trade show, which may be a legal entity external to Promosalons and its Local offices.

Nevertheless, when required to do so by applicable legislation, Promosalons and its Local offices are obliged to transfer your Data to organisations and authorities legally authorised to access them (in particular, the legal and public authorities).

6. Protecting your data

The Company takes all effective precautions to protect the security and confidentiality of your Data in order to prevent them from being tampered with, damaged, divulged etc, and to prevent unauthorised third parties from gaining access to them.

7. Your rights in relation to your data

In accordance with applicable regulations, you may at any time exercise your right to access, correct or remove Data relating to you and object to the processing of said Data.

Finally, when applicable, you have the right to have your Data deleted or to restrict the processing of your Data and the right to portability of said Data under the conditions strictly defined by the applicable regulations.

If you are based in France, you may exercise your rights by writing to the Company at Promosalons, Protection des données [Data Protection], 45 avenue George V, 75008 Paris or by emailing privacy@promosalons.com. If you visit our website or if you receive communications from outside France, please email your request to the address shown on your Local office’s website, to be found under the heading “Global presence”.

You are also informed that in certain cases, functionalities within our communications enable you to consult and amend the Data that you have communicated to Promosalons and its Local offices.

Finally, we would inform you that you may at any time file a complaint with the competent oversight body in the member State where your usual residence or your place of work is located, or in which the breach was committed.

8. Period of retention of your data

Promosalons and its Local offices will retain your Data for a period that does not exceed the period necessary for the purposes stated in the present Policy. After this period, your Data will either be filed in order to comply with the legal obligations governing the Company or it will be destroyed.

9. Cookies

Please note that when you visit the websites of Promosalons or its Local offices, one or several Cookies may be installed on your computer. A Cookie is any form of access to and recording of information on your computer and in particular information sent by websites and stored by your browser in a dedicated space on your computer’s hard disk. Except promosalons.com, the lists of the websites who install cookies are : facebook.com, platform.twitter.com, youtube.com , tools.google.com

The websites of Promosalons and its Local offices use cookies for the purpose of Audience Measurement, which enables us to measure Site traffic and the frequency of our communications with you (content, headings, time spent, browser used etc). Promosalons and its Local offices do not use targeted third party advertising cookies (Third Party advertising Cookies) and consequently do not collect any personal data in such processing.

In accordance with the principles relating to Data Protection, please note that Cookies are kept for the period of time necessary for the purposes for which they are used, within the limits defined by the competent protection authority.

10. Modification of the rules governing confidentiality and personal data protection

These rules are subject to modification at any time if we deem it necessary. Any change is marked by a change to the page revision date (appearing at the top of the page). The amended rules subsequently apply with effect from the date of modification. We strongly encourage you to periodically consult these confidentiality and personal data protection rules in order to keep up-to-date with the methods we are using to protect your information.